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Printable Time Card Template (PDF & Excel Download)

A Monday-through-Sunday time card for shift workers and hourly staff — record daily clock times, deduct breaks, and total one workweek before payroll.

Time Card Calculator

Weekly Employee Time Card

Employee time sheet template — fill in clock times and breaks for each day.

Employee name
 
Employee ID
 
Department / Supervisor
 
Week ending
 
DayDateClock inClock outBreak (min)Total hoursNotes
Monday      
Tuesday      
Wednesday      
Thursday      
Friday      
Saturday      
Sunday      
Weekly total 

Employee signature

Date: _______________

Supervisor approval

Date: _______________

Weekly Time Card Template for Daily Clock In and Clock Out

Use this blank time card when your employer runs weekly payroll or expects a signed hour log for each workweek. One row per day covers clock in, clock out, lunch break minutes, and total hours worked — ideal for retail, hospitality, field crews, and any job where supervisors review hours day by day. Download PDF for hand entry or Excel if your payroll team prefers spreadsheet records.

  • Single workweek (Monday through Sunday)
  • Daily clock in, clock out, and break columns
  • Weekly total row with employee and supervisor signatures
  • PDF for printing or Excel for digital entry

Blank Weekly Time Card Layout

Seven daily rows (Monday through Sunday) with clock in, clock out, break, and total hours columns — ready to print on A4 or fill in Excel.

Blank weekly time card template preview showing Monday through Sunday rows with clock in, clock out, break minutes, and total hours columns for employee payroll
Quick start

How to Fill Out a Weekly Time Card

Print or open the form, log each day's shift times, and submit one signed card per workweek.

  1. Print the PDF or open the Excel file, then enter employee name, ID, department, and the week ending date (usually Sunday or your employer's week-end day).
  2. For each day worked, write clock in and clock out times in 12-hour or 24-hour format.
  3. Record lunch break or lunch minutes in the break column and calculate net hours for that day.
  4. Note holidays, PTO, or schedule changes in the Notes column so payroll can see exceptions.
  5. Sum the week, sign and date the card, and turn it in to your supervisor before the payroll deadline.

What's Included

  • 7-day weekly grid (Monday through Sunday)
  • Clock in, clock out, break, and total hours columns
  • Employee name, ID, department, and week ending fields
  • Weekly total row and signature lines for employee and supervisor
  • A4 PDF — clean black-and-white layout for printing
  • Editable Excel (.xlsx) for digital entry and payroll import

Example of a Completed Weekly Time Card

Each day shows clock times and net paid hours for one workweek — the same layout our online calculator produces when you want automatic totals instead of manual math.

Completed weekly time card example with daily clock in and clock out times, lunch breaks, decimal net hours per day, and 40.00-hour workweek total for payroll
Sample weekly time card from our free online calculator — auto-calculates daily and weekly totals from clock in/out times. Try the free online calculator.

Frequently Asked Questions

Choose a weekly time card when your pay cycle is one workweek long or when your manager wants daily clock times reviewed and signed each week. If your employer pays every two weeks and needs one form for the full 14-day pay period, use our biweekly timesheet template instead.
Write the time you started and ended each shift in the Clock In and Clock Out columns. Subtract any lunch break minutes, then enter net hours for that day. Repeat for each day you worked and add the week for your weekly total.
Yes. Click Download PDF to save an A4-ready form with seven daily rows. The layout is black and white so it prints clearly on office printers and fits standard payroll folders.
Yes. Download Excel to get an editable .xlsx file with the same Monday–Sunday grid. Payroll staff can type hours directly, save a copy per employee, or paste rows into existing spreadsheet workflows.
No — this is a blank form for manual entry. For automatic daily totals, weekly sums, and overtime splits, use our free time card calculator on the home page and print the calculated summary.
This is a general-purpose weekly time card layout. Some employers require a proprietary form — confirm with HR before submitting. The format matches common hourly time card conventions used in many industries.

Related Templates

  • Blank biweekly timesheet template preview with Week 1 and Week 2 sections, daily clock in and clock out columns, and pay-period total row for 14-day employee payroll

    Biweekly Timesheet

    Blank biweekly timesheet for a 14-day pay period with separate Week 1 and Week 2 sections. Download free PDF or Excel, print on A4, and submit two weeks of employee hours on one form.

    Download template →

Related Tools

Estimate only. Not tax, legal, or payroll advice. Overtime rules, break policies, and rounding vary by employer, state, and country. Confirm totals with your payroll department before submitting a timesheet.