Time Card Calculator logoTime Card Calculator

Free Time Card Calculatorfor Work Hours & Payroll

Enter clock in/out, deduct lunch breaks, and export payroll-ready hours — in AM/PM or 24-hour format, with optional overtime estimates.

  • Free · No account
  • Weekly · Bi-weekly · Custom
  • Print, PDF & CSV export

Time card calculator

Jun 1, 2026 – Jun 7, 2026 · 7 days

Enter clock-in and clock-out for each checked day (AM/PM). Breaks: per day or a default in Advanced options. Uncheck a day to exclude it.

Each day appears as a card on small screens. On desktop, use the full table below (scroll horizontally if needed).

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Estimate only. Not tax, legal, or payroll advice. Overtime rules, break policies, and rounding vary by employer, state, and country. Confirm totals with your payroll department before submitting a timesheet.

Time Card Calculator

Weekly Summary

Employee
—
Working period
Jun 1, 2026 – Jun 7, 2026
DayClock inClock outBreak timeNet hours (decimal)Pay
Monday, Jun 1——0 min——
Tuesday, Jun 2——0 min——
Wednesday, Jun 3——0 min——
Thursday, Jun 4——0 min——
Friday, Jun 5——0 min——
Saturday, Jun 6—————
Sunday, Jun 7—————
Total0.00—

Free Online Time Card Calculator for Work Hours and Payroll

This free time card calculator turns clock-in and clock-out times into net paid hours — with lunch break deductions, per-workweek overtime estimates, and one-click print or CSV export. Choose weekly, bi-weekly, or custom pay periods (up to 31 days), enter times in AM/PM or 24-hour format, and get minute-level totals in your browser. No signup, install, or subscription.

  • AM/PM or 24-hour entry — summary, print, and CSV match your format
  • Break deductions per day or one default lunch break in Advanced Options
  • Weekly, bi-weekly, or custom pay periods up to 31 days
  • Print or CSV export for payroll — free, runs in your browser

Weekly summary table for payroll review

After you enter clock times and breaks, the calculator builds a printable weekly summary with each day's net paid hours in decimal form—the format payroll software expects. Review totals, add an employee name, then print for your supervisor or export CSV for HR.

  • Daily clock in, clock out, break, and net hours per row
  • Period total in decimal hours (e.g. 42.50)
  • Print or CSV export from the same summary panel
Example weekly time card summary showing Monday through Friday clock times, 30-minute lunch breaks, decimal net hours per day, and a 42.50-hour period total ready for payroll
Sample weekly summary: five weekdays at 9:00 AM–5:30 PM with 30-minute lunch breaks—42.50 decimal paid hours before print or CSV export.

How overnight shifts work

Clock in at 10:00 PM and out at 6:00 AM? The calculator detects cross-midnight shifts and totals net paid hours without manual date fixes.

  • Works in AM/PM and 24-hour entry modes
  • Break minutes deducted after gross duration
  • Colon (8:30) and decimal (8.5h) display per row

Example overnight shift

Clock in10:00 PM
Clock out6:00 AM
Lunch break30 min
Net paid7.5h

How overtime is calculated

Enable Advanced Options to apply a threshold (default 40 hours) and multiplier per consecutive 7-day block from your period start date. Bi-weekly cards use two independent thresholds — not one combined total for all 14 days.

  • Weekly, bi-weekly, and custom ranges supported
  • Align start date with your employer's workweek
  • Hourly rate drives gross pay estimates in real time

14-day bi-weekly example

Workweek 1

42h

2h OT at 1.5×

Workweek 2

38h

No overtime

Custom 10-day ranges span two blocks the same way — days 1–7 and 8–10 each get their own threshold.

Why not a spreadsheet?

Three tasks that are easy to get wrong in manual sheets — handled automatically here.

You needManual spreadsheetThis calculator
Overnight shiftsManual date adjustmentCalculated correctly
Bi-weekly overtimeEasy to merge workweeksSeparate 7-day blocks
Break & overtime mathError-prone spreadsheetsMinute-level, automatic
FAQ

Frequently asked questions

Formats, breaks, pay periods, overtime blocks, and accuracy.

A time card calculator automatically converts clock-in and clock-out times into total hours worked. It handles break deductions, multi-day schedules, and optional pay estimates so you can prepare accurate timesheets without manual math.
Choose Weekly, Bi-weekly, or Custom and set dates aligned with your employer's workweek. Check the days you worked, enter clock-in and clock-out times, and deduct lunch breaks per day or with one default lunch break in Advanced Options. Optionally add an hourly rate and open Advanced Options for overtime threshold and multiplier. When totals look right, print or download CSV for payroll — no account or download required.
Yes. Use the AM/PM or 24h toggle in the time format section. AM/PM mode uses hour, minute, and AM/PM selectors; 24h mode uses a standard time picker. The calculator stores times internally in 24-hour form for accurate math, and the summary table, print view, and CSV export show times in whichever format you selected.
Absolutely. Enter break minutes for each day individually, or open Advanced Options and enable Default lunch break to apply one break duration to all working days. Lunch break time is subtracted from gross shift length to produce net paid hours.
Yes. Switch to Bi-weekly mode to track 14 days in one card. When overtime options are enabled, hours are evaluated in two 7-day workweeks starting on your period start date — each block gets its own overtime threshold — which matches how many two-week payroll cycles apply weekly overtime rules.
In Custom mode you choose a start and end date (up to 31 days). Overtime is not calculated on total hours for the whole range. Instead, the tool splits the range into consecutive 7-day workweeks beginning on your start date — days 1–7, then 8–14, and so on — and applies the overtime threshold separately to each block. Set your period start date to the first day of your employer's workweek so each block lines up with payroll. A 10-day custom period spans two workweeks with two independent thresholds, similar to bi-weekly mode.
Employees use it to verify daily totals, break deductions, and overtime before submitting a timesheet. Managers validate schedules and confirm break policies were applied consistently. HR and payroll teams cross-check submissions and reduce arithmetic errors during processing. Freelancers log billable hours for client invoices across any week.
The calculator performs minute-level arithmetic based on the times you enter, reducing common manual errors. Pay and overtime figures are estimates — actual payroll may differ based on employer policies, state daily overtime rules, rounding, and break requirements. The tool applies a per-workweek hour threshold only; it does not model California-style daily overtime or every state exception automatically. Always confirm final numbers with your payroll department before submitting official timesheets.
Free Printable Templates

Download PDF Time Card Templates

Blank weekly time card template preview showing Monday through Sunday rows with clock in, clock out, break minutes, and total hours columns for employee payroll
Weekly time card templateBiweekly timesheet template

Need a blank form instead of the online calculator? Download free employee time sheet templates as PDF or Excel — print-ready on A4. Browse all templates.

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